How to Ship a Package by Freight: A Practical Guide for Businesses and Individuals

It might sound complex, but understanding how to ship a package by freight can save you time, money, and stress.

This guide is designed to help you get started with freight shipping in a simple, practical way. We’ll walk you through what freight is and when to use it. Then, we’ll explain how to organise a shipment from start to finish.

You’ll also discover how shipping providers can make the process easier for those wanting to move packages. With tools for quoting, booking, tracking, and managing shipments in one place, you’ll see just how straightforward freight can be.

What is Freight Shipping?

If you’re wondering how to ship a package by freight, it’s important to start with the basics. Freight shipping is the process of transporting large or bulky goods from one place to another. For example, moving a car interstate via rail. 

It’s different from sending a regular parcel, as freight usually involves heavier or oversized items that can’t go through standard postal services.

Freight can be moved in many ways. Common methods include road freight, rail, sea, and air. The best option depends on your delivery timeline, budget, and destination.

This type of shipping suits businesses that send products in bulk or need to move stock across long distances. It’s also ideal for individuals who need to transport large items, like furniture or equipment. Whether you’re sending one large item or managing regular deliveries, freight shipping offers a reliable solution.

When Should You Choose Freight?

Freight shipping is ideal when your item is too large, heavy, or bulky for regular courier services. SMEs often rely on freight for bulk deliveries, such as sending products to warehouses, retail outlets, or distribution centres. E-commerce companies also use freight when shipping multiple orders at once or when dealing with large items.

Individuals can benefit from freight services too. If you’re moving house and need to send large household goods, or if you’ve sold a bulky item online, freight is usually the most efficient and cost-effective option.

Compared to standard parcel delivery, freight can offer better value for heavy or oversized shipments. It also provides more specialised handling, which helps protect your goods in transit.

Step-by-Step: How to Ship a Package by Freight

If you’re wondering how to ship a package by freight, the process can be straightforward with the right approach. Here’s a step-by-step guide to help you get started:

1. Prepare Your Package

Measure and weigh your package accurately. Freight carriers need exact dimensions and weight to give you an accurate quote and ensure safe transport.

Choose strong and secure packaging. For large or heavy items, use a pallet or crate. For smaller freight, heavy-duty boxes may be enough. Always use quality packing materials to protect the goods inside.

Label the package clearly. Make sure labels are easy to read and placed where they won’t get damaged or fall off. Include both sender and receiver details.

1. Get a Freight Quote

You’ll need to gather some key information to get a quote. This includes the weight and dimensions of your package, the pickup location, and the delivery destination.

Shipping providers or freight forwarders can help you with this, as they provide this information online. By using their systems, you can receive instant quotes from a range of freight carriers. This saves time and helps you compare your options easily.

1. Book Your Shipment

Once you’ve selected a freight provider, the next step is to book your shipment. Most providers offer an online booking system that is quick and easy to use.

You can choose whether to have the package picked up from your location or drop it off at a depot. If you’re managing regular shipments, some carriers also offer scheduled pickup options to suit your business needs.

1. Freight Pickup & Delivery

On the day of pickup, make sure your package is ready and easy to access. The driver may arrive within a set time window or contact you beforehand to confirm arrival.

After collection, you’ll be able to track your shipment online using a tracking number provided by the freight company. This allows you to monitor the progress of your delivery at every stage.

At the destination, some carriers provide a Proof of Delivery (POD), which confirms that the item has been received. This can be especially useful for record-keeping or customer service.

Tips for a Smooth Freight Shipping Experience

It’s important to be well-prepared when you’re learning how to ship a package by freight. One of the best ways to be prepared is by going through shipping providers such as Couriers & Freight.

Their platform lets you quickly compare freight quotes from multiple carriers, saving time and effort. Once you’ve selected your best option, booking your shipment is straightforward. You can book online and receive instant confirmation.

Using Couriers & Freight simplifies the entire process. Their platform offers easy booking, reliable tracking, and dedicated customer support. Whether you’re shipping regularly for your business or sending a one-off package, using a shipping provider takes the hassle out of freight shipping.

Common Mistakes to Avoid

It’s easy to make a few mistakes along the way. Avoiding these common errors will save you time, money, and frustration.

1. Underestimating Size or Weight

One of the most frequent mistakes is underestimating the size or weight of your package. You could face unexpected fees if your shipment is heavier or larger than initially declared. Always measure and weigh your shipment accurately before booking. 

2. Inadequate Packaging

Packaging plays a key role in making sure your goods arrive safely. Fragile or heavy items need strong, secure packaging to prevent damage during transit. Poor packaging can lead to delays or, worse, damaged goods. Use quality materials and reinforce your packaging where needed.

3. Ignoring Delivery Conditions

Some freight deliveries have specific conditions. For instance, you may need a tailgate delivery for large items. If you don’t clarify these details beforehand, it could cause delays or additional costs on delivery day. Confirm delivery requirements with the carrier in advance.

4. Failing to Track Your Shipment

Not tracking your shipment can lead to confusion or missed deliveries. Always make use of tracking features when booking via platforms. It helps you stay informed and ready for any updates along the way. Set up notifications or alerts to stay updated in real-time.

5. Forgetting to Insure Valuable Items

If you’re shipping high-value items, it’s crucial to have insurance. Without it, you risk losing out if something goes wrong during transport. Make sure to opt for insurance when necessary to protect your shipment. Always check coverage options and choose one that matches your shipment’s value.

Freight Shipping Made Simple

Shipping a package by freight doesn’t need to be overwhelming. Whether you’re running a small business, managing an e-commerce store, or just sending a large item, the right support makes all the difference.

With Couriers & Freight, you can compare quotes, book shipments, and track deliveries all in one place. The platform is designed to save you time and give you confidence.

Start with clear steps, pack your items properly, and use a trusted service. Freight shipping can be straightforward when you have the right tools and a reliable partner.